How Can I Make Better Use of My Time?

Time management problems often stem from poor work habits; therefore, you need to analyze how you spend your time. It may take years to become proficient at managing time but the little positive changes you make in your daily working habits will prove beneficial when, a year from now, your stress level has diminished and you are enjoying owning and operating your business. Below are some useful tips,

• Break old habits and make new ones. Decide to change poor working habits by replacing them with effective tasks. Take time to start now, don't procrastinate!
• Start with yourself and analyze how you waste valuable time.
• Set yearly, monthly, weekly and daily goals and then develop strategies to reach these goals.
• Write a to-do list with the 80/20 rule in mind-do the most important things first. Tackle tough jobs first rather than doing petty tasks. In this way you will be able to finish big jobs without stress.
• Consolidate similar tasks, group similar jobs and do them concurrently.
• Get started immediately on important tasks. No matter how much you hate doing a task, do it.
• Break the "Do-It-Yourself" habit and let others learn to share responsibility in operating the business.
• Avoid the cluttered desk syndrome-a clear desk helps you to think clearly, locate papers easier and keep your mind on the task at hand.
• Reduce meeting time. Ask yourself if a meeting is necessary or will a phone call do just as well? If a meeting is a must, try a standup one; this will guarantee that the important issue is addressed.
• Put up a "Do not disturb" sign when you absolutely have to get work done.
• Practice not answering the phone just because it's ringing and e-mails just because they show up. Disconnect instant messaging. Don't instantly give people your attention unless it's absolutely crucial in your business to offer an immediate human response.
• Block out other distractions like Facebook and other forms of social media unless you use these tools to generate business.